Hudson Valley Officiants - COVID-19 Policy - Kingston, NY
  Hudson Valley Officiants - One of a kind, Unique, Wedding, Marriage & Elopement Ceremonies
 
 
Coronavirus Policy
 
Hudson Valley Officiants Inc. has received many emails and calls in reference to the Coronavirus. Since we are responsible for hundreds of marriage ceremonies, we must be proactive and reduce the risk of possible exposure to our Officiants & Ministers, so that we can reduce the risk to our couples and their guests.
 
After listening to our couple’s concerns, suggestions and what they are doing to safeguard themselves and along with reviewing information from the (CDC) Center for Disease Control, WHO World Health Organization, NY State Department of Health, Governor Cuomo's office and speaking with our Physicians, legal and Insurance professionals, Hudson Valley Officiants Inc. in addition to handwashing and sanitizing, has adopted the following Coronavirus policy effective Thursday March 5, 2020. Of course, this policy will be reviewed and modified as we closely monitor the Coronavirus situation. (Updated April 23 2020)

If you have any questions or concerns, please feel free to contact Hudson Valley Officiants Inc. via email at hvofficiants@gmail.com or calling 845-248-2903 and ask for Reverend Louis.
 
 
Hudson Valley Officiants Inc. Coronavirus Policy 1.2
Effective March 3, 2020
 
Couples Responsibility
If you are sick, not feeling well, have been or think you have been in contact with someone that would place Hudson Valley Officiants Inc., your guests, family, wedding party, venue staff, DJ, photographer, band, florist or any other individual in possible harm’s way, please inform us or them immediately. This way we know what precautions to take at future meetings and on the day of your ceremony.

Continued Office Meetings & Ceremony Reviews
In-office meetings are temporarily discontinued since everything can be done via telephone conversation.
 
Day of Ceremony arrival/departure (once restrictions are lifted)
Our arrival time is 30 minutes prior.
Officiants & Ministers will depart directly after ceremony. Food blessing are temporarily discontinued.
 
Day of Ceremony review
20 minutes prior to ceremony time, when we review all details and responses in the bridal suite, only the Bride, Groom, Best man, Maid or Matron of Honor and individual escorting the bride will be permitted. Bridal party must wait outside.
 
Physical Social Contact
Physical contact with couples, wedding party and their guests will not involve any handshaking or congratulatory hugs.
 
Bridal Shows
We are completely cancelling our participation in Bridal Shows until COVID-19 is under control.

Wedding Postponement
If you choose to postpone your wedding due to Coronavirus, Hudson Valley Officiants will allow your non-refundable deposit to be applied toward a future date within 1 year of your current wedding date. If the officiant you are currently booked with is not available, you will be assigned another of our officiants. If you choose not to accept another of our officiants, your non-refundable payments will remain non-refundable.
1-Deposits and payments are non-refundable but can be applied toward a new date within 1 year from the original ceremony date.
2-If you would like the Reverend you are currently booked with to still officiate your ceremony, you would first check their availability and then coordinate with your venue.
3-If you choose a date that your current officiant is not available, you will be assigned one of our other officiants or choose which of our available officiants you would like.
4-If you choose or are assigned one of our other officiants, you would meet them and get to know one another.
5-If you cancel our services for any reason, even after your 1st postponement, including that you wish not to work with one of our other officiants, your payments remain non-refundable are subject to your original ceremony date and original cancellation penalties in your original contract. Please see Cancellations and also Officiant Substitutions Cause in your contract.   

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