Deposits & Payments
Deposits & Retainer Fee
Once you have selected an Officiant package and spoke with Hudson Valley Officiants
to confirm the availability of our Officiants, we require you to sign, date and return all 5 pages of a contract. Once the contract is returned a 50% non-refundable retainer fee is required to secure the date and time.
The contract alone or the payment alone will not secure the date for our services. We must have both the signed contract and non-refundable retainer fee to confirm our services. It is important that you return your contract and payment immediately so we can secure the date & time. If you do not return your contract within the specified time or do not make your payment within the specified time, your date will immediately become available to other couples.
We do not guarantee availability based on conversation, future appointments or tentative contracts. Both a physical contract and non-refundable deposit are required to
guarantee our services. Final payment will be due 4 weeks prior to your ceremony.
Please note, Hudson Valley Officiants cannot secure your date and time without a contract and a retainer fee. Hudson Valley Officiants availability changes by the minute. When we advise that we are available, this is only an offer of services but not a guarantee of availability. Hudson Valley Officiants only holds dates with both a physically signed contract and non-refundable retainer fee. We must have both the signed contract and retainer fee to confirm our services.
Cash or Credit Card payments are only accepted as non-refundable retainers. Hudson Valley Officiants does not accept Checks or Money Orders as retainers. Checks, Credit Cards or Cash are accepted as final payments. If you wish to confirm immediately you must call us directly so we can email your invoice and you can pay directly online.
Checks Payments (For final payments only):
Made payable to: Hudson Valley Officiants and sent to: Hudson Valley Officiants, 102 Lucas Avenue, Kingston NY 12401
Mailing address for Contracts:
Signed and dates contracts are sent to the following address: Hudson Valley Officiants, 102 Lucas Avenue, Kingston NY 12401
Credit Card Payments:
If paying by credit card Hudson Valley Officiants accepts Visa, Master Card, Discover and American Express. Please contact us directly to pay by Credit Card directly online.
Final payments are due 4 weeks prior to ceremony. Hudson Valley Officiants will give you the exact date when you place your retainer. Late payments are subject to a $25.00 late payment fee.
Retainer Fees are non-refundable. If you cancel your wedding even a few days after you book, your retainer fee is non-refundable. If you change your date, your retainer fee is non-refundable. If you change the time or location, and we are unable to accommodate you, your retainer fee is non-refundable. Hudson Valley Officiants does not apply non-refundable retainer fees toward future dates.
You must have a valid Marriage License in order for Hudson Valley Officiants to perform your Marriage Ceremony. If you cannot present Hudson Valley Officiants with a Marriage License prior to the ceremony, Hudson Valley Officiants cannot perform any type of Marriage Ceremony. If you forget your Marriage License, the day of your Wedding ceremony, you must send someone to get the Marriage License. If you cannot get the Marriage License prior to the Wedding Ceremony, we cannot officiate your Wedding Ceremony and must leave. If Hudson Valley Officiants leaves, because you do not have a Marriage License, there will be no refunds and Hudson Valley Officiants assumes no liability.